AI Policy and Guidelines
For Authors
JEED follows the authorship and Artificial Intelligence (AI) policy of the Committee on Publication Ethics (COPE), as summarized here (COPE... c2024).
- AI tools, such as ChatGPT, cannot be listed as authors on papers as they are non-legal entities and cannot take responsibility for the published work.
- Authors may use AI tools to assist in writing the manuscript, producing images or graphical elements, coding, or in collecting and analyzing data as long as authors are fully transparent about this use. A full description of which AI tools were used, and how, should be included in the Materials and Methods section or the Acknowledgments section, or a separate AI Disclosure Statement.
- All content generated by an AI tool should be carefully checked by the authors for accuracy.
- Authors are fully responsible for the content of their manuscript, including sections created by AI tools, and are therefore liable for any breach of publication ethics.
Citation/reference managers, such as Zotero, EndNote, and Mendeley, and built-in proofreading or grammar assistants are not considered AI tools under this policy.
If you use AI tools in the preparation of your JEED submission, please follow these guidelines:
- Review the terms and conditions of any AI tool before using it.
- Record this information for each use of AI (MIT Libraries...Home 2024) and keep it for your records.
- Tool name and version
- General reason for use of the tool
- Name(s) of author(s) generating query
- Date and time of query
- Query and response wording
- Any additional relevant information
- Also consider linking to your AI-generated output within your paper by following these suggestions from the MIT Libraries (MIT Libraries...Saving... 2024).
Include citation information whenever you have used AI tools to gather information, write text, edit text, synthesize ideas, find connections, or clean and manipulate data (MIT Libraries...home 2024). - Cite AI tools parenthetically within the text, in CSE Name-Year Style, as personal communication. Do not include an end reference. Instead, include full descriptions of AI tool use in the Materials and Methods section or the Acknowledgments section, or in a separate AI Disclosure Statement.
For Reviewers
Reviewers who wish to use AI tools must first communicate with the AE about how they plan to use these tools in their review. Any tool proposed must allow complete human oversight. Approved uses of AI should be noted in the review report.
Note: Uploading text from any manuscript under review to a large language model (LLM), including but not limited to ChatGPT, Google Gemini, or Microsoft CoPilot, is a violation of the confidentiality of peer review and is not permitted.
References
COPE: Authorship and AI tools. c2024. Hampshire (UK): Committee on Publication Ethics; [accessed 2024 Oct 3]. https://publicationethics.org/cope-position-statements/ai-author.
MIT Libraries: Citing AI tools: home. July 2024. Cambridge (MA): Massachusetts Institute of Technology; [accessed 2024 Oct 3]. https://libguides.mit.edu/c.php?g=1353444&p=9991326.
MIT Libraries: Citing AI tools: Saving AI content for replication and citations. July 2024. Cambridge (MA): Massachusetts Institute of Technology; [accessed 2024 Oct 3]. https://libguides.mit.edu/c.php?g=1353444&p=9994954.