AI Policy and Guidelines

For Authors

JEED follows the authorship and Artificial Intelligence (AI) policy of the Committee on Publication Ethics (COPE), as summarized here (COPE... c2024).

  • AI tools, such as ChatGPT, cannot be listed as authors on papers as they are non-legal entities and cannot take responsibility for the published work.
  • Authors may use AI tools to assist in writing the manuscript, producing images or graphical elements, coding, or in collecting and analyzing data as long as authors are fully transparent about this use. A full description of which AI tools were used, and how, should be included in the Materials and Methods section or the Acknowledgments section, or a separate AI Disclosure Statement.
  • All content generated by an AI tool should be carefully checked by the authors for accuracy.
  • Authors are fully responsible for the content of their manuscript, including sections created by AI tools, and are therefore liable for any breach of publication ethics.

Citation/reference managers, such as Zotero, EndNote, and Mendeley, and built-in proofreading or grammar assistants are not considered AI tools under this policy.

If you use AI tools in the preparation of your JEED submission, please follow these guidelines:

  • Review the terms and conditions of any AI tool before using it.
  • Record this information for each use of AI (MIT Libraries...Home 2024) and keep it for your records.
    • Tool name and version
    • General reason for use of the tool
    • Name(s) of author(s) generating query
    • Date and time of query
    • Query and response wording
    • Any additional relevant information
  • Also consider linking to your AI-generated output within your paper by following these suggestions from the MIT Libraries (MIT Libraries...Saving... 2024).
    • Include citation information whenever you have used AI tools to gather information, write text, edit text, synthesize ideas, find connections, or clean and manipulate data (MIT Libraries...Home 2024).
    • Cite AI tools parenthetically within the text, in CSE Name-Year Style, as personal communication. Do not include an end reference. Instead, include full descriptions of AI tool use in the Materials and Methods section or the Acknowledgments section, or in a separate AI Disclosure Statement.

For Reviewers

JEED is committed to fair, effective peer review that employs human expertise and maintains confidentiality.

In order to protect authors’ confidentiality and copyright, as well as the integrity of scientific research, JEED has developed guidelines for reviewers’ intentional use of generative AI (gen AI) tools when evaluating submissions. These guidelines apply to publicly, institutionally, and privately hosted generative AI tools and Large Language Models (LLMs), including but not limited to ChatGPT, Google Gemini, and Microsoft CoPilot.

  • Uploading manuscript files or text (including reference lists), images, supplementary materials, or digital communication, from or related to any manuscript under review, to a public gen AI tool or LLM is expressly prohibited. Doing so violates the confidentiality of peer review and the author’s copyright.
  • Using public gen AI tools to improve one’s own or others’ writing outputs, organize peer review reports, or verify references is also prohibited: It risks public exposure of confidential research information and peer review details, as well as the introduction of potentially inaccurate information into the written record. Closed or enterprise AI tools, which protect data by limiting its use to inside an institution or organization, may be used for this purpose.
  • Using public gen AI tools and web search engines for general, topic-related searches is allowable under this policy.
  • Using citation/reference managers (such as Zotero, EndNote, and Mendeley) and built-in proofreading or grammar assistants is allowable under this policy.

JEED will revisit this policy regularly and make adjustments as AI technology evolves. If a reviewer identifies a need to use an AI tool for a situation not detailed here, they may contact their AE for guidance.

References

COPE: Authorship and AI tools. c2024. Hampshire (UK): Committee on Publication Ethics; [accessed 2024 Oct 3]. https://publicationethics.org/cope-position-statements/ai-author

MIT Libraries: Citing AI tools: home. July 2024. Cambridge (MA): Massachusetts Institute of Technology; [accessed 2024 Oct 3]. https://libguides.mit.edu/c.php?g=1353444&p=9991326

MIT Libraries: Citing AI tools: Saving AI content for replication and citations. July 2024. Cambridge (MA): Massachusetts Institute of Technology; [accessed 2024 Oct 3]. https://libguides.mit.edu/c.php?g=1353444&p=9994954