Approving Your PDF Proof
Your PDF proof is the last opportunity to correct any errors or inconsistencies prior to online production and publishing. The contents of this PDF file will be used to create the online version of your article, so please ensure that everything is accurate as presented.
Follow the instructions below to ensure that your manuscript continues to move smoothly through the production process. Allow yourself ample time to complete these tasks before the deadline. If you have questions or encounter problems while working with the file, please contact Aimee Diehl or refer to Janeway's proofreading help page. During proofreading, you will need to:
- Note and respond to all comments and mark any needed changes in the PDF file. (Instructions for PDF markup are below.)
- Enter any additional information or clarification in the "Notes" box within Janeway.
- Upload your approved PDF proof to the "Files" section within Janeway.
You must provide the information requested and approve the PDF file by the deadline for the production process to continue.
Instructions: Review and approve the PDF file by the deadline.
1. Download and print a hard copy of the PDF file. It is easier to spot errors on the printed page.
- Proofread the PDF file carefully and completely.
- Check for accuracy in every word of text, including the cover page, headers and footers, figures and tables, captions, and references. In the manuscript, the publication date on page 1 and DOI in the footer of each page are placeholders that will be updated pre-publication.
- Check for proper functionality of every link, including URLs and DOIs in the references list.
2. Open the PDF file in Adobe Acrobat and turn on the comment tools.
- Click on a comment icon to see its contents and enter your response. Respond to each comment placed in the file to let us know you’ve seen/considered it and instruct us on what to do.
- Do not delete comments, click the “trash can” icon, or otherwise mark them as completed or rejected.
- For typos or inaccuracies, use the highlight tool to mark the relevant text, then use the comment tool and “add a comment” feature to indicate necessary changes. (Visit the Adobe Acrobat help site for detailed instructions.)
- Do not select and replace text, insert text, strike through text, or add text comments directly within the document.
- Do not use the type replacement tool; only use the comment tool.
- If you have a substantial change, like the need to replace or add a full sentence, place a comment at the insertion point with a brief explanation and add details in the "Notes" box within Janeway.