Accepted Manuscript Instructions

How to Prepare Your Manuscript for Publication in the Journal of Ecological Engineering Design

Congratulations on your accepted manuscript! Please follow this checklist to prepare final Microsoft Word files for typesetting. Following these steps will help ensure smooth, timely publication of your article. Failure to use this checklist will result in the return your manuscript for correction. Direct any questions to Aimee Diehl, managing and production editor, at jeed@uvm.edu.  

Be certain you've included all required article information in each document.

  • The article title
  • All author names
  • All author affiliations
  • ORCID iDs for all authors (we cannot publish without an iD number for every author)

Ensure your documents, including your manuscript file and your supplementary material file (if applicable), are properly formatted in Microsoft Word.

  • Remove page numbers, headers/footers, page breaks, and bookmarks.
  • Use portrait orientation for all pages. Do not mix page orientations or submit a file in landscape orientation.
  • Ensure that the document is double-spaced in 12 point, Times New Roman type. (Take care not to resize smaller type elements such as subscripts and superscripts.)
  • Ensure that all type, except for hyperlinked DOIs and URLs, is the same shade of black. Cutting and pasting from other documents and platforms, or collaborating on a document with multiple co-authors, can result in subtle type color differences. 
    • In Word, highlight the type to be changed to black > click the Home tab > click the drop-down arrow next to underlined A symbol (marked Font Color when you hover over it with your mouse) > click Automatic.
  • Set all document margins to 1 inch.
  • Align all text flush left with a ragged right margin.
  • Remove any intents placed with the tab key. Replace these by using the ruler to indent the start of each paragraph.
  • Remove any special paragraph formatting, such as hanging indents in your reference list.
  • Remove any automatic numbering and replace it manually. (Bulleted lists are okay.)
  • Remove any paragraph returns that appear at the end of lines. (These are most common in the reference list. Each reference should be treated as a single paragraph, not as a series of single lines. It is okay to have a URL run over multiple lines.)
  • Remove any extra paragraph returns between paragraphs.
  • Place figures and tables directly after the end of the paragraph in which they are first mentioned. Number each in the order in which it appears. If using both figures and tables, number each category in sequence, separately. Example: The first figure should be Figure 1 and the first table should be Table 1.
    • If you reference figures and tables available in your Supplmentary Material, ensure that the numbers you use in the manuscript (Figure S1, Table S1, and so on) correlate with the numbers in the Supplementary Material.
    • Place the number on a separate line above the table. Place the title or description on the next line. Insert the image or table on the following line.
    • Create tables directly in Word. Do not place them as images. Tables must fit on a single page in portrait orientation.
    • Place any notes or captions on the line directly below the figure or table. Provide attribution in captions for photographs, maps, and other material produced by others. If you have reused copyrighted material, you must provide a written release allowing republishing.
    • Ensure the colors used in your figures or tables are accessible to readers with disabilities. Avoid combinations of red and green. Use a free online tool like the Coblis Simulator to test your images for accessibility.
  • Ensure that DOIs and URLs are in place for every source in your reference list, and that they are active, functional hyperlinks (these will underline when linked and will usually appear in blue). URLs should begin with https:// or http://. DOIs should begin with https://doi.org/. To add a hyperlink to text in your Word document, hit the space bar after the last character in the link. If this doesn’t automatically create a hyperlink:
    • Highlight the entire link > use command-C to copy it > use command-K to show the hyperlink pop-up box > use command-V to paste it into the address field > click OK. 

Check all document content for accuracy, including in-text citations and end references. 

  • Ensure that all cited references appear in the reference list, and vice versa.
  • Check that all in-text citations and reference list entries adhere to CSE Name-Year style. Refer to the CSE Name-Year Citation Quick Guide for examples of in-text citations and end references. Be certain to click the turquoise Name-Year tab on the CSE Name-Year Citation Quick Guide site.
  • Remove extra punctuation from in-text citations and end references.
  • Abbreviate journal names in end references according to the ISSN List of Title Word Abbreviations.
  • Check every end reference to be certain it includes all required information. Be particularly careful to include all required elements when citing websites.
  • Provide a URL or DOI for any reference available online, even if you consulted it in hard copy. Digital publishing requires this information for accurately recording citations in Google Scholar and other indexes. In rare cases, some older books and journal articles may not be findable online.
  • Ensure that all URLs and DOIs are active hyperlinks.
  • Verify that the reference list is in proper alphabetical order.
  • Check the formatting, ordering, and numbering (if applicable) of all headings, subheadings, figures, and tables.
  • Make all final edits requested by the editor(s) and reviewer(s).
  • Respond to any queries from the production editor.

Remove software features, such as controlled content and hidden bookmarks, that can cause technical problems during typesetting.

These items sometimes appear when importing or copying/pasting other content, and are most often associated with in-text citations and references.

  • Remove controlled content, which results in automatically highlighting large text blocks when you click, and hidden bookmarks, which can look like frozen cursors in your text.
  • Accept all changes and resolve or delete all comments except responses that you would like the copyeditor to see.
  • Turn off tracking and password protection.
  • Unlink citation manager software from the reference list.

After you’ve completed this checklist ...

Email your file(s) to Aimee Diehl at jeed@uvm.edu. Attach all items that apply from the list below, and add any questions or special notes to the body of your email. You do not need to attach this checklist.

  • Your final manuscript, with “final” in the file name, saved as a Word file. Do not attempt to create a Word file from a PDF; this causes formatting errors.
  • Your supplementary material (if applicable), with "final" in the file name, saved as a Word file. Do not attempt to create a Word file from a PDF; this causes formatting errors.
  • All high-resolution (300 dpi) images, formatted as .jpg files that are no smaller than 1,200 pixels wide.
    • Name each file (Figure 1, Figure 2, and so on) to match the image numbers in the manuscript.
    • For figures with multiple parts (such as “a” and “b” within the same figure, or a map with a separate legend), combine all the elements into a single .jpg file. Do not send the components separately.
  • Written copyright releases for any previously published content, if requested

Watch your email for updates on your article sent via JEED's Janeway publishing platform. The Janeway “from” address is uvm@mail.janeway.systems. Check your spam or junk folder for messages from this address. To ensure you receive important communications related to your article, please add this address and jeed@uvm.edu to your email client’s contact list and “approved” or “safe” senders list.

Thank you for publishing your work with JEED.